FAQ’s

Getting Started

Q: How many guests does your venue accommodate?

A: The East Garden (gazebo) can seat up to 300 guests for a ceremony. If you’d like to host a rustic outdoor wedding, the main lawn in front of the Victorian home can seat up to 600 for a dinner/reception or ceremony. Or, you can have the barn wedding of your dreams in the Ranch’s big red barn, which can comfortably fit 250 guests for a dinner/reception with enough room for a bar, buffet, and dance floor.

Q: What do your packages include?

A: We are only a venue. The site rental fee gives you access to the grounds for a ceremony and/or cocktail hour and reception, and access to the bridal suite and Victorian home for photography. There is no designated groom’s room. You are responsible for hiring your own vendors, including caterers, equipment rental companies, bartenders, musicians/DJ’s, etc. For a list of our Preferred Vendors, click here.  If you would like to rent equipment from Camarillo Ranch, click here for pricing.

Q: How do I book a date?

A: Contact our office to verify that your date is available. Please call 805.389.8182 between 9:00 a.m. and 5:00 p.m. Wednesday-Sunday, or send an email to our Event Services Manager, Jasmine Garcia, at jasmine@camarilloranch.org. Next, you will need to complete an event contract. If available, we prefer that you come to the office in person to complete the contract with Jasmine. If you are unable to visit our office, please mail, email, or fax a completed and signed contract to the Ranch. Payment (50% of the site rental fee) is also required at the same time as the contract. We do not accept payments over the phone. You must fill out and fax or email a credit card authorization form to the office. Otherwise, you can mail a check with your completed contract to 201 Camarillo Ranch Road, Camarillo, CA 93012.

Q: What forms of payment do you accept?

A: We accept checks, money orders, and credit cards. However, we do not accept American Express or cash.

Q: When can we hold a ceremony rehearsal?

A: Rehearsals may be booked, based on availability, between 10 AM and 4 PM Monday through Thursday. Rehearsals are allotted one hour of time and must conclude by 5 PM. You must contact the Ranch office to schedule an appointment for a ceremony rehearsal. If an event is scheduled that conflicts with you rehearsal time, you will be required to reschedule.

Ranch Policies

Q: What are the security requirements? 

A: Security must be present at all Ranch hosted events. Security guards must be on-site at least 30 minutes prior to the arrival of guests and/or the scheduled event start time. Security must stay on-site until the conclusion of the event and may only depart when all guests have vacated the property.

Security for all events will be arranged by the Foundation, and the costs will be passed on to the Applicant at the Foundation’s cost of $25.00 per guard per hour. Security Payment is due thirty days (30) prior to event by check or credit card. The overall guideline for the number of guards will be 1 guard for every 50 guests if alcohol is served or sold and 1 for every 100 guests if there is no alcohol, as determined by the Foundation. However, the Foundation reserves the right to increase or decrease the security service requirements for any event on a case-by-case basis.

Q: Are we required to get liability insurance?

A: Yes. General liability insurance is required for the day of the event in the amount of $2 million. The Camarillo Ranch Foundation and the City of Camarillo must be named as additionally insured. The insurance certificate and an endorsement must be mailed or delivered to the Ranch at least 90 days before the event. Liability insurance can be purchased through City Hall. For more information, please contact Rose Hinojosa at City Hall at 805-383-5618 or rhinojosa@cityofcamarillo.org. To view a sample certificate of liability insurance, click here.

Q: Can site rental hours be altered from the set packages? 

A: No. Site rental hours are set by our Packages. The minimum site rental duration for a wedding or special event is 16 hours. All events must conclude no later than 11pm. Cleanup and breakdown must conclude no later than 1am.

For events booked before January 2014, the minimum site rental duration is 8 hours. Additional hours may be added at a rate of $250 per individual hour. All events must conclude no later than 11pm. Cleanup and breakdown must conclude no later than 12am.

Q: What types of decorations are allowed?

A: No rose petals, birdseed, confetti, hay, rice, or other similar items are allowed. In addition, no nails, tacks, tape, glue or anything that may damage wood or painted surfaces may be used at the Ranch. Zip ties, string, wire, etc. are allowed. Candles and sparklers are not permitted.

Q: What is your fee schedule?

A: A booking deposit of 50% of the site rental fee is due at the same time as the contract signing. The remaining balance and the $1,000 refundable security deposit must be paid 90 days before the event. Additional fees, such as equipment or AV rentals, must be paid 30 days before the event.

Q: What happens if we cancel our event?

A: All deposits and payments made towards the site rental are non-refundable. If you decide to cancel your event, please email (jasmine@camarilloranch.org) or mail a letter to the office stating that you agree to release the date.

Q: Can we use our own vendors?

The Camarillo Ranch has three exclusive categories on our Preferred Vendor list: Rentals & Lighting, Catering Services & Beverage Services. If you do not want to use the vendors in our exclusive categories, a one-time payment of $500 can be made to opt out of the list. Our Preferred Vendors do not pay to be on the list & are chosen annually for their professionalism, accolades & experience working at Camarillo Ranch. We highly recommend all vendors on the list. For a list of our Preferred Vendors, click here

Day of the Event

Q: What should vendors do when they arrive?

A: All vendors must check in with our Event Services Manager or Event Host at the Ranch office before beginning setup. Vendors who do not submit the required paperwork will not be able to work on-site.

Q: When should security arrive?

A: Security needs to be on-site 30 minutes prior to arrival of guests and/or scheduled event start time. Security must stay on-site until the conclusion of the event and may only depart when all guests have vacated the property. All security guards must check-in with the Camarillo Ranch Event Services Manager or Event Host upon arrival and departure.

Q: When can we start setting up for our event?

A: For event booked after January 2014, please refer to your contracted site rental time. In most cases, you may be able to begin setting up as early as 8am or 9am. Please confirm with Jasmine if you are unsure.

For events booked before January 2014, if you purchased the all-day package, you may arrive as early as 8 AM to begin setting up for your event. If you purchased Package A or B, you may arrive at 4 PM for an evening event or at 8 AM for a daytime event. Additional hours may be purchased at a fee of $250 per hour.

Q: Can we drop off equipment/decorations/food/etc. the day before the event and/or pick up items the following day?

A: No. All setup and breakdown must occur on the same day as your event.

Q: Is the property wheelchair accessible?

The Camarillo Ranch is wheelchair accessible. The 1892 Victorian home has an elevator lift for entrance to the first floor. Accessible restrooms for men and women are located in the stables and in the Red Barn.

 

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