Q: How many guests does your venue accommodate?
A: The East Garden (gazebo) can seat up to 300 guests for a ceremony. If you’d like to host a rustic outdoor wedding, the main lawn in front of the Victorian home can seat up to 600 for a dinner/reception or ceremony. Or, you can have the barn wedding of your dreams in the Camarillo Ranch’s big red barn, which can fit up to 250 guests for a dinner/reception.
Q: What do your packages include?
A: We are a location only a venue. The venue rental fee gives you access to the grounds for a ceremony and/or cocktail hour and reception, and access to the bridal suite and Victorian home for photography. There is no designated groom’s suite. You are responsible for hiring your own vendors (including caterers, equipment rental companies, bartenders, musicians/DJ’s, etc. For a list of our Partners please contact the office. If you would like to rent equipment from Camarillo Ranch, please call for pricing.
Q: When can we hold a ceremony rehearsal?
A: Rehearsals may be booked, based on availability, between 9:00am and 5:00pm, Monday through Thursday, by contacting the Camarillo Ranch office. Rehearsals are scheduled on top of the hour and you are allotted one hour. If an event is scheduled that conflicts with you rehearsal time, you will be required to reschedule.
If your desired date is available and you wish to book, you will need to complete a contract and submit payment for 50% of the venue rental fee. If available, we prefer that you come to the office in person to complete the contract with an events staff member. If you are unable to visit our office, please mail (201 Camarillo Ranch Rd., Camarillo, CA 93012), email (email@example.com), or fax (805.389.8183) a completed and signed contract and a credit card authorization form to us. We do not accept payments over the phone. If you would rather pay by check or money order, please mail payment and completed contract to us at the above address. Checks must be made out to Camarillo Ranch Foundation.
Q: What forms of payment do you accept?
A: We accept checks, money orders, and credit cards. We do not accept cash.
Q: What are the security requirements?
A: Security must be present at all Ranch hosted events. Security guards must be on-site at least 30 minutes prior to the arrival of guests and/or the scheduled event start time. Security must stay on-site until the conclusion of the event and may only depart when all guests have vacated the property.
Security for all events will be arranged by the Foundation, and the costs will be passed on to the Applicant at the Foundation’s cost of $25.00 per guard per hour. Security Payment is due thirty days (30) prior to event by check or credit card. The overall guideline for the number of guards will be 1 guard for every 50 guests if alcohol is served or sold and 1 for every 100 guests if there is no alcohol, as determined by the Foundation. However, the Foundation reserves the right to increase or decrease the security service requirements for any event on a case-by-case basis.
Q: What types of decorations are allowed?
A: No rose petals (real or artificial), birdseed, confetti, glitter, hay, rice, or other similar items are allowed. In addition, no nails, tacks, tape, glue or anything that may damage wood or painted surfaces may be used at the Ranch. Zip ties, string, wire, etc. are allowed. We are a no open-flame venue. Candles, sparklers, smoking etc. are not permitted.
Q: Can we use our own vendors?
A: The Camarillo Ranch has three exclusive categories on our Partners list: Rentals & Lighting, Catering and Beverage Service, and Event Coorindation. If you do not want to use the vendors in our exclusive categories, you can pay a $500 fee per category to opt out of using them. Our Partners do not pay to be on the list and are chosen for their professionalism, accolades and experience working at Camarillo Ranch. We highly recommend all vendors on the list. For a list of our Partners, please call the office.
Q: Are we required to get liability insurance?
A: Yes. General liability insurance is required for the day of the event in the amount of $2 million. The Camarillo Ranch Foundation and the City of Camarillo must be named as additionally insured. The insurance certificate and an endorsement must be mailed or delivered to the Camarillo Ranch at least 90 days before the event. Liability insurance can be purchased through City Hall. For more information, please contact Rose Hinojosa at City Hall at 805-383-5618 or firstname.lastname@example.org. To view a sample certificate of liability insurance, click here.
Q: Can venue rental hours be altered from the set packages?
A: No. Venue rental hours are set by our packages. The minimum venue rental duration for a wedding or special event is 16 hours. All events must conclude no later than 11:00pm. Cleanup and breakdown must conclude no later than 1:00am.
Q: What happens if we cancel our event?
A: All payments made towards the venue rental fee are non-refundable and non-transferable. If you decide to cancel your event, please email (email@example.com) or mail a letter to the office stating that you agree to release the date.
Q: What is your fee schedule?
A: 50% of the venue rental fee is due at the same time as the contract signing. The remaining balance and the $1,000 refundable security deposit must be paid 90 days before the event. Additional fees, such as equipment or AV rentals, must be paid 30 days before the event.
day of the event
Q: What should vendors do when they arrive?
A: All vendors must check in at the Camarillo Ranch office before beginning setup. Vendors who do not submit the required paperwork will not be able to work on our property.
Q: When can we start setting up for our event?
A: 9:00am or as indicated on your signed contract.
Q: When should security arrive?
A: Security needs to be at the Camarillo Ranch 30 minutes prior to arrival of guests and/or scheduled event start time. Security must be present until the conclusion of the event and may only depart when all guests have vacated the property. All security guards must check-in with the Camarillo Ranch Event Services Manager or Event Host upon arrival and departure.
Q: Can we drop off equipment/decorations/food/etc. the day before the event and/or pick up items the following day?
A: No. All setup and breakdown must occur during the contracted rental hours outlined in your venue rental contract.
Q: Is the property wheelchair accessible?
A: The Camarillo Ranch is wheelchair accessible. The 1892 Victorian home has an elevator lift for entrance to the first floor. Accessible restrooms for men and women are located in the stables and in the Red Barn.